Marketing Bid Coordinator - 12 Months Maternity Cover -


We are seeking someone who is a polished and persuasive communicator with a flair for writing, with the ability to communicate key information creatively and effectively into a winning proposal/pitch.  You will quickly be able to evaluate information and help tailor proposals with full confidence. Being flexible and adaptable is key.

We require a highly organised candidate skilled in managing information together with creating and curating content in a logical and systematic way. You will also need an excellent eye for detail and the ability to work efficiently and accurately to short deadlines.

Role Responsibilities: 

  • Co-ordinate bid and tender documentation, research new business development opportunities, document information, and assist in enhancing sales activity.
  • Monitor, coordinate and progress bids and tenders from Official Journal or other tender opportunities.
  • From start to finish – produce high quality material for tenders and bid documents to project deadlines.
  • From start to finish – coordinate complex, or major/strategic proposal efforts; edits, writes, coordinates, and ensures compliance; From start to finish - Coordinate, develop and implement specific sector business documentation and proposals.
  • Develop and coordinate narrative for PQQ’s and tenders for new and repeat business
  • Write and edit content for some nontechnical sections, including tailoring resume and project description content.
  • Integrate graphic design into bid content and presentational/brochure material
  • Design and creation of company brochures
  • Preparation and co-ordination of presentations and associated material for speaker events and promotional conferences, expos, etc.
  • Briefing and co-ordination of the sales/marketing team on new or on-going campaigns
  • Reviews status of bid and tender documents and reports on same.
  • Liaising with relevant colleagues/lead office personnel as required for the successful coordination and development of large bides
  • Develop and manage communications activities through external and internal communication systems, social media, website and public relations contacts.
  • Final checking/proofing of marketing/bid documentation prior to issue making modifications.

Role Requirements:

  • Associate member of the Chartered Institute of Marketing ACIM/MCIM
  • CIMA or equivalent in appropriate marketing discipline (desired or working towards)
  • Previous experience working in global company, operational in multiple time zones with team co-ordination and management responsibilities
  • BA (Hons) or equivalent in Business Administrator (marketing)
  • Previous experience in similar role (3+ years)
  • English, Journalism or equivalent degree or qualification would be advantageous, but not essential.
  • Ideally a background in tender management/co-ordination or writing experience with capability to co-ordinate and manage all aspects of the tender process. You will be able to take a bid from pre qual questionnaire to tender presentation.
  • Knowledge of sales, business and management principles involved in strategic bids and proposals.
  • Previous experience of writing compelling tender submissions.
  • Expert user of Adobe InDesignExcellent interpersonal and communication skills both written and oral
  • Good knowledge of MS office, word, excel, powerpoint etc and adobe suite
  • Ability to prioritise own workload
  • Ability to work to deadlines
  • Able to customise and modify existing documents and templates in ms office and design packages
  • Ability to collect assimilate and correctly interpret complex information from different sources
  • An enquiring mind: you will want to know as much as possible about a client before embarking on a project and will be the type to prepare for interview by looking at the website, investigating the industry and reading recent client and employee newsletters etc.
  • Excellent layout and graphic design skill
  • Creative copywriter of marketing literature, press releases, website and award submission copy/material
  • Excellent attention to detail with an exacting eye
  • Hours flexibility (able to carry out overtime at short notice)
  • Development and production of winning bid and tender proposals that secure profitable projects.
  • Proposals are correctly completed and of a consistently high standard
  • Production of high-quality tender documentation incorporating standard content and bespoke responses. Coordinating recognised company expert's contributions at appropriate levels.
  • Good time management skills


  • Salary commensurate with experience. 
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders. 
  • We offer a comprehensive benefits package and are an equal opportunities employer.

Interested applicants may send their resume to

*The role will ideally suit those with the right to live & work in the UK, as we are unable to offer sponsorship at the present time.

Location: London

Region: EMEA

Salary: Competitive

Ready to join the team?

If you think you have what it takes to join an award winning team and help RED continue its exciting journey, we want to hear from you.