PA to the Senior Management Team

RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.

Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.

We are now looking for a PA to the Senior Management Team to join our London office, reporting to the Admin Manager.

Role Responsibilities

• Provide PA support to designated Senior Leaders in conjunction with assisting in the smooth running of projects
• General typing duties including production of letters, reports, presentations, specifications, etc using standard templates
• Project duties: acting as main point of contact for project related tasks including compilation and formatting of specifications, reports, presentations, document printing and binding, follow admin project delivery processes throughout a project lifecycle. Coordination of RFPs/PQQ/tenders etc.
• Arranging domestic and international travel arrangements, preparation of itineraries and insurance
• Diary management
• Inbox management
• Assisting with expenses, timesheets and work schedules
• Administration of holiday entitlement for sector team
• Supporting conference and client event management activities
• Organising and storing paperwork, documents and computer-based information
• Ensuring the Sector Leaders are well prepared for meetings, external and internal and have necessary documentation and briefing papers
• Liaising with clients including arranging marketing meetings, welcoming and looking after visitors
• Flexibility to assist Sector Leaders in meeting business/project deadlines
• Reconcile monthly corporate credit card
• Organising audio and video conference calls
• Support Ethics and Risk compliance processes and preparation of necessary paperwork
• Support project QA compliance and document filing
• Maintaining and updating of Contact Relationship Management Database (CRM)
• Participation in global admin team meetings
• Mentoring junior admin team colleagues, offering support as and when required

Role Requirements

• Trustworthy, with a mature approach to tasks and the ability to maintain confidential information
• Possess exemplary time management, multi-tasking, and organisational skills while able to work independently
• Proficient in the management and organisation of busy and complex diary and travel arrangements
• Good organisation skills
• Good time management skills
• Ability to prioritise own workload
• Accuracy / Excellent attention to detail
• Understanding of engineering terms (desirable)
• Hours flexibility (able to carry out overtime at short notice)
• Excellent interpersonal and communication skills both orally and written
• Ability to work to tight deadlines
• Intermediate/advanced knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
• Background in consulting or construction preferred.
• Good understanding of international working and business operations of a global consultancy.

Benefits

• Salary commensurate with experience. 
• Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
• We offer a comprehensive benefits package and are an equal opportunities employer.
• Hybrid working

Interested applicants may send their resume to careers@red-eng.com

Please note we cannot offer sponsorship at this time.