Document Controller - Dublin

Location Dublin
Region EMEA
Flexibility Hybrid

RED is market-leading Engineering Design consultancy specialising in Built Environment EPCMV projects worldwide with unrivalled expertise in delivering innovative and sustainable solutions.

We are now seeking a Document Controller to join our team in Dublin.

Role Responsibilities

  • Provide support to engineering staff via the accurate filing and document management of drawings and other project related documents and maintain efficient document control systems in line with QA procedures
  • Input document data into standard registers ensuring that the information is accurate and up to date
  • Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
  • Maintain the files and control logs as required by the project
  • Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
  • Maintain accurate registers
  • Ensure team compliance with project document control and project document numbering procedures
  • Check all emails (incoming/outgoing) documents – For Incoming
    • Download documents via (email/FTP/Box/SharePoint, etc)
    • Save the downloaded Electronic Documents to their designated folders
    • Record the incoming documents
  • For Outgoing Documents:
    • Check the documents (revisions, Revision Clouds, versions, etc.)
    • Request for preparation of Zip, PDFs, DWF to the CAD Section (if drawings)
    • Prepare the Transmittal Sheet
    • Issue/upload documents via (email/FTP/Box) to Front office or client
    • Record the Issued drawings
  • Maintain and organise hard copy documents in “blue folder” system, together with hard and soft copy filing of drawings, or other project related documents
  • Scan documentation and liaise with external reprographics company
  • Formatting, printing and binding of documents for issue
  • Archive, retrieve and store documentation adhering to company standards and policies
  • Check that all information complies with specified company formats, templates and standards
  • Assist with quality checks and audits of document databases, identifying and correcting any anomalies
  • Assist with the coordination of document management across the whole project including policies, protocols and practice
  • Flexibility to work outside core business hours, as required, in order to meet client deadlines

Role Requirements

  • At least 2 years’ experience in an administrative role within a corporate engineering consultancy
  • Previous Document Control experience is desirable
  • Previous experience working in a busy office environment within the consultancy sector
  • Experienced in all types of document filing and management (e.g. images, document minutes, specifications, etc)
  • Highly proficient in the use of online document portals, biw, connect, buzzsaw or equivalents
  • Excellent time management skills
  • Ability to prioritise own workload
  • Pragmatic and flexible approach to tasks
  • Excellent attention to detail
  • Excellent interpersonal and communication skills both written and oral
  • Hours flexibility (able to carry out overtime at short notice)
  • Competent in research aspects and presenting findings
  • Good analytical skills
  • Ability to prepare impactful and succinct graphical information from multiple data sources
  • Good understanding of business issues and eager to work in an international environment
  • Adept at problem-solving, including being able to identify issues and resolve in a timely manner
  • Strong interpersonal and team working skills
  • Ability to communicate clearly, both written and orally
  • Ability to work to tight deadlines
  • Proficient in Microsoft Office suite
  • Previous experience / background in consulting or construction industry preferred.
  • Good understanding of international working and business operations of a global consultancy.
  • Act in an ethical manner and follow the principles of the Ethics Charter and Ethics in Practice Guidelines of the Group


RED offers a variety of benefits, including but not limited to:

  • Salary commensurate with experience.
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
  • We offer a comprehensive benefits package and are an equal opportunities employer.

Interested applicants may send their resume to

*This role will ideally suit those with the right to live & work in Ireland without restrictions.

Apply now

Apply Now

Interested applicants can apply by sending their CV and details to us careers department via our application form.

Apply now