Document Controller - Dublin

RED is market-leading Engineering Design consultancy specialising in Built Environment EPCMV projects worldwide with unrivalled expertise in delivering innovative and sustainable solutions.

We are now seeking a Document Controller to join our team in Dublin.

Role Responsibilities

• Provide support to engineering staff via the accurate filing and document management of drawings and other project related documents and maintain efficient document control systems in line with QA procedures
• Input document data into standard registers ensuring that the information is accurate and up to date
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain the files and control logs as required by the project
• Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
• Maintain accurate registers
• Ensure team compliance with project document control and project document numbering procedures
• Check all emails (incoming/outgoing) documents – For Incoming
  • Download documents via (email/FTP/Box/SharePoint, etc)
  • Save the downloaded Electronic Documents to their designated folders
  • Record the incoming documents
• For Outgoing Documents:
  • Check the documents (revisions, Revision Clouds, versions, etc.)
  • Request for preparation of Zip, PDFs, DWF to the CAD Section (if drawings)
  • Prepare the Transmittal Sheet
  • Issue/upload documents via (email/FTP/Box) to Front office or client
  • Record the Issued drawings
• Maintain and organise hard copy documents in “blue folder” system, together with hard and soft copy filing of drawings, or other project related documents
• Scan documentation and liaise with external reprographics company
• Formatting, printing and binding of documents for issue
• Archive, retrieve and store documentation adhering to company standards and policies
• Check that all information complies with specified company formats, templates and standards
• Assist with quality checks and audits of document databases, identifying and correcting any anomalies
• Assist with the coordination of document management across the whole project including policies, protocols and practice
• Flexibility to work outside core business hours, as required, in order to meet client deadlines

Role Requirements

• At least 2 years’ experience in an administrative role within a corporate engineering consultancy
• Previous Document Control experience is desirable
• Previous experience working in a busy office environment within the consultancy sector
• Experienced in all types of document filing and management (e.g. images, document minutes, specifications, etc)
• Highly proficient in the use of online document portals, biw, connect, buzzsaw or equivalents
• Excellent time management skills
• Ability to prioritise own workload
• Pragmatic and flexible approach to tasks
• Excellent attention to detail
• Excellent interpersonal and communication skills both written and oral
• Hours flexibility (able to carry out overtime at short notice)
• Competent in research aspects and presenting findings
• Good analytical skills
• Ability to prepare impactful and succinct graphical information from multiple data sources
• Good understanding of business issues and eager to work in an international environment
• Adept at problem-solving, including being able to identify issues and resolve in a timely manner
• Strong interpersonal and team working skills
• Ability to communicate clearly, both written and orally
• Ability to work to tight deadlines
• Proficient in Microsoft Office suite
• Previous experience / background in consulting or construction industry preferred.
• Good understanding of international working and business operations of a global consultancy.
• Act in an ethical manner and follow the principles of the Ethics Charter and Ethics in Practice Guidelines of the Group

Benefits

RED offers a variety of benefits, including but not limited to:

• Salary commensurate with experience.
• Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
• We offer a comprehensive benefits package and are an equal opportunities employer.

Interested applicants may send their resume to hr@calleng.ie

*This role will ideally suit those with the right to live & work in Ireland without restrictions.